1. Introduction
Quinz is committed to respect the privacy of its (prospective) clients, suppliers, business partners, job applicants and visitors of its website www.quinz.be (the “Quinz Website”). Therefore, all personal data provided by you will be legitimately processed by Quinz in accordance with this Privacy Policy, the EU General Data Protection Regulation (Regulation EU 2016/679) and all other existing or new applicable laws relating to personal data protection.
The purpose of this Privacy Policy is to inform you on how Quinz uses your personal data and what your rights are in relation to your personal data.
This Privacy Policy may be changed over time. This Privacy Policy was last updated on 25 May 2018.
2. When does this privacy policy apply?
This Privacy Policy is applicable to the processing by Quinz of all personal data of its (prospective) clients, suppliers, business partners, job applicants and visitors of the Quinz Website. This Privacy Policy does not address the processing of personal data of employees and lawyers in the context of their professional relationship with Quinz.
3. Who is the controller?
Quinz is the controller of all personal data it processes within the scope of this Privacy Policy. Quinz is a Belgian private limited liability company, having its registered office at Medialaan 28B, 1800 Vilvoorde, Belgium and is registered with the Crossroad Bank for Enterprises under the number 0837.393.773.
4. For what purposes does Quinz use your personal data?
Quinz will process your personal data for the following purposes:
- to ensure proper communication;
- to deliver services requested by you;
- to establish and manage its (potential) relationship with you;
- to provide you with marketing/commercial information (postal and/or e-mail);
- to optimize the quality of its services and the functionality of the Quinz Website;
- to ensure the security of its office, systems and the Quinz Website;
- to prevent, detect and investigate fraudulent or criminal activities;
- to operate and manage its business processes and IT infrastructure;
- to carry out recruitment activities;
- to assess job applications;
- to conclude, execute and terminate agreements for the procurement of products or services;
- to carry out business development activities;
- in the context of a (potential) corporate transaction, such as a merger, sale or change of control;
- to establish, exercise or defend its legal rights;
- to protect the rights of third parties;
- to comply with any applicable laws and regulations, court orders or the requests of an authority; and
- for any other purpose communicated to you prior to (or ultimately at the time of) the collecting of the personal data.
Depending on the relationship Quinz has with you, your personal data shall be processed for different purposes. Quinz will not use your personal data for purposes that are incompatible with the purposes of which you have been informed, unless it is required or authorised by law to do so.
5. On what legal grounds does Quinz use your personal data?
Quinz shall use your personal data on the basis of one or more of the following legal grounds:
- because the use of your personal data is necessary for the conclusion and performance of an agreement with you;
- because the use of your personal data is necessary to ensure compliance with its legal obligations;
- because the use of your personal data is necessary for the purposes of Quinz’s legitimate interests or those of a third party; and/or
- because you have consented to the use of your personal data.
Quinz has a legitimate interest in collecting and processing personal data, for example, (i) to ensure proper communication with you, (ii) to optimize the quality of its services and functionality of the Quinz Website, (iii) to operate and manage its business processes and IT systems, (iv) to detect, prevent and investigate fraud and (v) to enforce its rights and to comply with legal obligations.
Quinz will only provide you with direct marketing e-mails (e.g. an e-newsletter) after it has obtained your prior explicit consent to receive such e-marketing communications. You have the right to object at any time to the processing of your personal data for such marketing purposes through the use of the “unsubscribe” link included at the end of a direct marketing e-mail or by contacting Quinz (see contact details included in Section 10 below).
6. How does Quinz secure your personal data?
Quinz takes appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access, and against all other unlawful forms of processing. Examples of such measures are the implementation of a secure IT infrastructure, the conclusion of data processing agreements with third parties and the restriction of access to personal data to authorized persons only.
However, it should be noted that: (i) in general, the transmission of information over the internet is never completely secure, private, or confidential; and (ii) any information that is sent to or received by the Quinz Website may be intercepted, decrypted, consulted, and used by third parties, even if the exchange of such information is encrypted.
The Quinz website may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, kindly note that these websites have their own privacy policies and that Quinz does not accept any responsibility or liability for these policies or websites. Please consult these privacy policies before transferring any personal data.
7. Who does Quinz share your personal data with?
Quinz may transfer your personal data to the following categories of recipients:
- to parties that are involved in the performance of Quinz’s legal services (for example lawyers, judges, arbitrators, mediators and notaries);
- to service providers (for example IT support providers and cloud computing providers);
- to professional advisors (for example lawyers and accountants);
- to third parties in connection with a (potential) corporate transaction;
- to governmental or administrative authorities;
- to financial institutions; and
- to insurance companies.
Such recipients may be located outside the European Economic Area (the “EEA”). Unless otherwise notified to you, any transfers of your personal data to recipients located outside the EEA will be based on an adequacy decision or are governed by the standard contractual clauses.
8. How long will Quinz retain your personal data?
Quinz shall retain your personal data only for as long as is necessary for the purposes included in this Privacy Policy. The criteria Quinz uses to determine the retention periods include: if you have an agreement with Quinz, your personal data shall be retained for as long as needed to provide services to you; Quinz shall retain your personal data as long as it has an ongoing relationship with you; Quinz shall retain your personal data as needed to ensure compliance with its legal and contractual obligations.
9. Cookies
The Quinz Website uses cookies. Cookies are small text files stored on your device by your browser. Quinz uses Google Analytics cookies for analytical purposes. These cookies help to improve the functionality of the Quinz Website by providing Quinz with information about how visitors interact on the Quinz Website such as the number of visitors on the Quinz Website, the pages they visit and the length of time spent on the Quinz Website. These cookies do not collect any personal data. All collected information is aggregated and therefore anonymous. You may change your browser settings to delete and block cookies. To find out how to change your settings please visit https://allaboutcookies.org
10.What are your rights?
You have the right to request from Quinz access to and rectification or erasure of your personal data or restriction of the processing of your personal data or to object to the processing of your personal data, as well as the right to data portability.
Where Quinz processes your personal data on the basis of your consent you have the right to withdraw your consent at any time. Such withdrawal will not affect the lawfulness of the processing based on consent before its withdrawal.
If you believe that your rights have been violated and/or if you believe that Quinz does not comply with applicable data protection laws, you have the right to lodge a complaint with a supervisory authority. The contact details of the Belgian Data Protection Authority can be found on the website www.gegevensbeschermingsautoriteit.be
Should you have any questions regarding the processing of your personal data, including the exercise of your rights, please contact Quinz by e-mail or regular mail using the contact details provided below.
Via e-mail:
Via regular mail:
Quinz Advocaten
To the attention of Klaas Thibaut
Medialaan 28B,
1800 Vilvoorde,
Belgium
